Create Business Systems To Manage Your Time and Your Priorities In Your Business

What is more important to you, Time or Money? Well, once you have spent your money, you can always earn more, but once you have spent your time, it is gone forever.

How you invest your time is one of the biggest keys to your business and personal success. Have you actually thought about how you use your time on a daily basis and how it could be used more effectively and efficiently? This is the first step to increasing the profit in your business.

It comes down to you, your priorities, and your mindset. Its about looking at what you role is in your business and asking what you can do to facilitate getting more done with less.

Do you know how to reduce the time you spend in your business while increasing your income at the same time?

You might even say that this is impossible, or even financial suicide. But this is actually the first thing you need to do if you want your business to grow and to increase its profitability.

To reduce the amount of time you spend in your business, you must consider your time an investment, that is, investing your time, rather than spending it. You also need to understand that there is a rate of return on the amount of time you invest, just like if you invested $1000 in shares, you would expect a return on your investment. If your time were worth $100 per hour, and you were investing 10 hours of time into your business each day, that’s a $1000 investment that you should be seeing a pretty good return on.

Planning and setting goals up front will allow you to use your time wisely and ensure the continued growth of you and your business. You should calculate your productivity as a percentage of the total time you spend in your business, and spend more time on those activities that will increase your income and less time on other demanding and unimportant tasks. So often, I have seen business owners doing things in their business that they should not be doing, but they continue to do them because they are comfortable doing it and it is familiar to them. They focus on doing what they know, instead of what they should be doing, but don’t really want to do.

If you have ever been guilty of this, then I urge you to ask yourself this question:

“Should I focus 10% of my time on a task or have someone else give it 100% of their attention, even if this person is only half as good as me?

After all, which is easier – a 100% improvement in your own productivity, or a 5% improvement in your staff’s productivity. To get your business to the stage where it provides you with the lifestyle you want, you need to get paid what you are worth. This means preventing your time from being squandered away on low value, but necessary tasks, and creating and developing a team that can run your business for you. To find out if you are being paid what you are worth try this simple exercise:

Calculate the total hours you work in your business each week
Write down the amount that you pay yourself from your business each week and divide that by the total number of hours worked and this will give you your hourly rate.

Is it what you expected? Is it even legal to pay someone that much, who has all your knowledge and experience? The time is now to change. Make the effort to change what you are doing, stop doing low priority, low value but necessary tasks – get someone else to do them, and invest your time in the activities that will directly increase your income and grow your business.

Best Tips When Creating Business Banners

Business ads must always look vibrant and inviting. It should get the attention of the masses particularly your target market. Aside from that, these advertisements must also be inviting and show competitiveness in order to gain loyal customers and steadfast partners at the same time. Thorough thinking is important when creating banners meant solely for business. If not, you would be wasting your time, money, and may even result to business failure as well.

You can create the design yourself or let graphic artists do this for you if you are willing to pay for their services. But with all the banner software available today, it would be best if you give it your personal touch. The software must be able to provide brilliant colors so that it would give a dazzling outcome to your banner when printed. If you do not have large-scale printers, you can give your own design to the supplier and let them do the work.

The colors must be bold or striking. If you would use plain white as a background, black and other strong colors should are advisable for your texts. Keep in mind that the purpose of this type of banner is to reach to a wider area. Bold colors also allow the people to read your advertisement even from afar without squinting their eyes.

Believe in the saying that less is more. Create simple yet striking business banners and prevent from cramming it with too much image or texts. As much as possible, include only the essentials such as your logo, slogan, company name, contact details, and a photo that can reach out to your target audience.

Put it in places where it can be easily seen. Business banners are more effective if you display it on high places such as roof or high banner stands.

Creating Business Cards That Sell

Lots of experts in the field and business owners believe that business cards are excellent ways to advertise and establish contacts in the field that you are working in. But the key to success is to have legible and attractive ads.

Just because you say business cards this doesn’t mean that they should cost a lot. They can even be made at home using your personal computer, a printer and some special paper. Those who don’t like this idea can order their cards from a specialized company. Always remember to place your name, the one of your business and other important information. It is vital to update the information as it changes.

An excellent choice in terms of business cards is to concentrate on clarity. The text that you put on your card has to be easy to read and shouldn’t be too condensed. The images (if any) have to attract and to be clear, strongly related to your business. You can also try printing on cardstock, with a glossy or matte finish.

In most situations, the greatest ideas for business cards are related to the business you perform. There are lots of photographers, for instance, who select business cards with their personal images and contact details. This works as a small resume because the potential client can see examples and contact the photographer. On the other hand, there are business owners who use coupons as cards, giving their clients discounts or special deals if they have the coupon at hand. This sounds very appealing for many people!

But make sure your business card is not just another card that gets thrown away fast and easy. You have to make the person who receives it want to keep it and eventually use it. Take for example the restaurants which have punch cards as business cards. What is that you ask? A customer can bring this card when he eats at that particular restaurant, and have it stamped every time he uses. If this happens for a certain number of times, then the restaurant will give him another meal without charging him anything. This is an excellent way to bring more clients and to ‘force’ that person to keep the card. Not to mention that people will find out about your business easier.

Offering important information on the card you display is yet another method to make sure people never forget you. There are lots of ideas for your business card that can include important and relevant information (math tables, the number for poison control, ways to help a client refer you to other people, etc.). The most important thing to remember is that the card you use for your business has to attract customers like moths to a flame. Don’t choose to be simple out of boredom, or it might cost you a lot of business and a lot of clients. Choose smart and the results will not delay their arrival. And they will be excellent ones!

Legalization Creates Business Opportunity in Internet Gambling

In Tom W. Bell’s address before the National Gambling Impact Study Commission, he presumed that eventually, internet gambling will be legalized. There are ongoing debates on the advantages and disadvantages of the legalization. It is also studied whether the claim of creating business opportunity in internet gambling is true. But experts say that, sooner or later, other states will also demand the same leeway that is given to Las Vegas in terms of gambling legality.

But even though there are designated gambling sites in the country, the development of technology makes it easier for people to access gambling sites online. In fact, people responded in recent studies that they will not fly to Las Vegas just to play in a legal casino. This is probably the reason why illegal gambling sites and fly-by-night gambling areas in the suburbs are created.

Well-meaning people who want to prevent gambling from being legalized have other interests to protect. Because the internet is readily accessible even to the youth, they fear that legalizing internet gambling might expose the young to early gambling activity. But currently, there are indeed minors who do play in online gambling sites. And there is very little that the government could do because the World Wide Web is too immense a sea of information to be monitored constantly to prevent minors from accessing it.

Another good thing about the business opportunity in internet gambling is that competition will beef up among gambling site operators. Each site will invest in its website and gambling games, making it as close to the physical gambling games as possible. The recreation of the experience in a real casino will become the ideal. And contrary to claims that gambling in one’s home is addicting and dangerous, it is not true. Going to a real casino poses real danger because that place is a controlled, carefully studied layout of making people spend everything that they brought there. Everywhere people go, there’s a slot machine waiting to get played. But if people would rather gamble online, people are still subject to external hindrances such as a crying baby or a spouse warning they’ve to stop after they’ve reached their 8th hour in gambling online.

Legalizing internet gambling is the best way to regulate these businesses. There is nothing much that laws can do in order to curtail gambling online. So instead of inhibiting online gambling, the government must legalize it and regulate it once it has been legalized. For now, they can simply focus their efforts on studying how to legalize the activity in order to generate more tax for developing social services. Once it has been legalized, online gamblers can be assured that this move will encourage more companies to join the online gambling industry.

With enough competition in the field and with regulation from the government, there can really be a lucrative business opportunity in internet gambling. Besides taxes that can help the government earn more, the creation of more gambling sites online will also create business opportunities for many people.

The Options For Creating Business Checks

Checks always have a name and address printed on them, regardless of whether they’re personal or business checks. Personal checks are easy to come by and have a straightforward form, but what if you need business checks? Some small businesses have been known to write out personal checks to employees from a business account instead of printing their own checks.

While some businesses use a payroll company to deal with creating business checks, others print their own and manage their own payroll in human resources. For the latter, a large amount of checks are needed, especially for a company with one hundred or more employees. If you’re looking for proper business checks, two options are available, including manual and computer checks, and both are printed with a company’s name, address, and logo.

Computer checks have become more common as companies do their own payroll. Computer checks, essentially, are a program that prints out everyone’s checks with a set pattern, and the company isn’t limited to a set amount in a checkbook. Computerized checks have the actual check and company deposit slip templates stored in a computer file, and, in turn, the company can print out as many checks with their name as they need. In addition, as QuickBooks is a popular program for payroll, some computerized checks are designed to be compatible with the program.

Manual checks are still an option for businesses. A set of manual checks come in a book, with each check printed with the company’s name and address. One of these books generally has 300 to 500 checks printed for your business. In addition to the book of checks, deposit slips and a book to keep tabs on invoices is included in with a set of manual checks.

Selling Insurance – How Easily Can You Create Business Opportunities That Didn’t Exist?

Unless you’re an order taker that’s what sales is all about, creating business opportunities that would not exist otherwise. Most traditional approaches to sales generate a 2-5% return from the opportunities you try to create. That’s a very low rate of return from a whole lot of effort.

Is there a way to increase and improve your ability to create business opportunities? Of course there is. If you want to create business opportunities you have to develop an approach that produces better results with less effort. And you can do that.

Creating business opportunities is a lot like fishing. When you decide you want to go fishing there are a lot of decisions you have to make. You have to decide:

where you’re going to fish
the specific types of fish found in that particular body of water, and the specific type of fish you want to catch
the type of rod or reel you’ll need
the best bait for the specific type of fish you want to catch
the right hook for that specific type of fish

The same is true when it comes to creating business opportunities for you. You simply adapt those decisions to selling insurance. Now you have to decide:

where you’ll look for clients and focus your energies and efforts
the specific details and characteristics that make a potential client your best possible client
what grabs their attention and interest, and gets them paying attention to you
the tools you’ll need to help them get what they want
the expertise you’ll need to filter through options and help the prospect make the best decision

You know what happens when you avoid making these decisions. You struggle getting appointments and few of those appointments convert to clients. It doesn’t have to be that way.

You create more business opportunities by turning your focus on the client and what they want, and away from what you have and what you want. As an example, would you be more interested in learning about coaching and how coaching works, or discovering how to consistently attract the right clients who want to know more about working with you. You don’t care one little thing about what coaching is or how coaching works. Why should you?

You care about the results and outcomes you want. Then and only then will you have any interest in what makes it possible to get what you want. See the parallel with insurance?

The best bait is directly related to and only speaks to the outcome or results someone wants. They must already know they want it and actively want to do something about getting it. That’s the bait you want to use to trigger that first connection, and get them to bite.

Experience has proven if you can’t get them to bite by granting you an appointment you certainly can’t sell them anything. Your potential clients like the fish in the water know where the food is. However, they aren’t all hungry at the same time.

The way you fish now you aren’t just not catching a lot of fish you’re killing the ones you don’t catch because they’re dead to you after that first point of connection. That doesn’t make sense does it yet that’s what you do?

If you want to sell more insurance you have to increase your sales and you do that by creating more business opportunities. That means you have to figure out how to fish and how not to kill the fish you don’t catch today, so you can come back and catch them another day.

The Method of Creating Business Cards Via Software

Possibly it is through the business card that we hand over to a customer or a trader that we need them to remember about our brand in an industry we deal. To potentially have an impact upon people it is extremely vital that the creation of cards is done in such a way that everyone remembers it without a trouble. Creating them, all by you, is not a troublesome task to be done. There would only be needed a capable software that has some useful and user-friendly features to make it easy for users in creating cards to be used for advertisement. By doing it all on your own you get a sense of power to incorporate anything or any element that you wish using and that too without having to pay any extra amount on reprinting. Here’s how general card making software product works.

o Click on the program that you would use for the creation.

o You’d need creating a new document and then select ‘Create Cards’ as an option. You would see a new screen appearing. When it does so then scroll down the page with your mouse with the help of side bar to ‘Blank cards’. Size and orientation of the card could be opted as per your requirements.

o You’d need checking the size of your card paper. Given that you are making use of card stock then select the size that is preferred. If you’d take a look at the left side of your screen then you’d be able to locate the ‘Page information’. Once after having selected a card, it would display how the cards would look once they are printed on paper. You could utilize this to check if an apt layout has been chosen for the card paper.

o Objects bar needs to be turned on. The bar comprises shortcuts for the commands that you’d need giving. To turn it on, click.

o Formatting bar as well needs to be turned on and it contains options to customize paragraph, fonts, size and font color. Click on ‘View’ tab and then opt for Toolbars.

o You could create a text box so as to type your name.

o Opt for a font size that you think suits your card best as per the industry standards that you belong. You can make custom business cards with various features that are available in such programs.

How to Create Business Success Using Tension and Shame

I am a small business coach. I am all about a purposeful life, having an impact, creating something powerful and meaningful that changes the world for the better. I am also, all about doing it well, getting it right, making it last. One important step in building a great business is having a great business vision. Another important step in doing it right, is making your smart, vision oriented decisions based on hard data.

How to collect this data and analyze it is a leadership skill many small business owners must learn.

One tool I use to help you begin the process of collecting the hard data you will need to make informed management decision is a simple but powerful spread sheet I call the current reality analysis.

As you complete the

Working Miracles Current Reality Spreadsheet, you can address this data in two ways: as a snap shot of your personal finances or as a snapshot of your business health. Both ways are informative.


List all that you own that has resale value: your home, your car, your stocks and bonds, your 401K. If you want to beef up the bottom line, add the e-bay value of everything from your stuff animal collection to the spices in your cupboard. Only do this if you think it is a valuable use of your time.


List all that you owe: mortgage, car payment, credit card debt, school loans. Here it is a valuable use of your time to be detailed. Don’t overlook anything. If you owe money, capture it. This can be very emotional. Take a Zen moment and let go of judging yourself. Then vow to be brave. Don’t flinch. If the number is frightening, remind yourself that until you know your enemy you cannot challenge him.


List all the money that comes in: salary, dividends, child support. You know the drill. Include all the income that you report on your taxes and, if there is any, all the income that you don’t.


This is the hard part. Getting a handle on expenses often requires digging into to piles of unopened bills, shoe boxes of receipts, and, even more difficult, facing what can be an uncomfortable reality. Most of us have some expense category: alcohol, cigarettes, on-line poker, that we have not faced honestly until now. Don’t let a little discomfort stop you. Truth is freedom.

Net Worth

Subtract what you owe from what you own. The result is your net worth.

This is the number that represents your monetary value. I know that your monetary value is not you, not important, does not reflect who you are, how you touch the people you love and who love you. I know your dreams are not about the money. I also know that your business can not survive; indeed, you cannot survive without money. Keeping an eye on this number is only one way of measuring success but it is an important way.

Truth: What’s it Good For

If you’ve done this work of gathering the numbers that reflect your current financial reality, you can now recognize some things you may have only suspected before:

Are you living within your means? Are your expenses less than your income?
Is your debt affecting your quality of live? How would things be different if you paid off your credit card bills?
Are your assets truly assets? Are they worth more than what you owe?

Now that you can see the current reality and recognize the gap between this reality and your vision for your life and/or your business, the steps you need to take become clear. And your personal motivation to change things becomes compelling.

In addition, once you’ve done the work to gather this data, you can refer to it as you make any number of important decisions about your life and your business.

Your business, while it may seem to encompass your entire identity, is not you. It is a tool, a system you’ve created to exchange value (your product or service) for value (money). If the value you are receiving does not cover the cost of production and provide you with an income, your business is a system that needs to be changed. Knowing the truth about current financial reality of your business will allow you to make wise business leadership decisions.

Here are a few typical questions that can be answered using this data:

Should I quit my J.O.B. and go for it?
Is my business making it? Does it pay me a living wage, cover my debt obligations and make a profit?
To increase profit should I increase income or decrease expenses, or both? How?
How can I best invest the profit from my business to grow the value?

Creative Tension

For most people this hard look at the numbers is disquieting. It is a hard thing to recognize just how far we are from realizing our dreams. The human emotional response is most often tension and perhaps shame. This tension and the shame are valuable. You may feel uncomfortable but do not rush to relieve the pain. Use it. This tension is the magic elixir that generates the personal motivation to change. Feeling the tension between what is and what could be – and vowing to change current reality to more closely align with your vision – will propel you to success.

Leadership Creates Business Success – Business Coaching Creates Leaders

If you are a business owner and business success is feeling a little elusive right now you might want to take a closer look at how the ship is being led. If you are the leader of your business and you are not leading, you can rest assured that no one is following. And one thing is certain, if change needs to be effected in the business, ultimately it is you, the leader, who is responsible for creating that change.

A good leader must firstly have the discipline to remain 100% accountable for their circumstances, to develop a mindset that doesn’t sway from integrity and solid values, 100% passion for their vision and the drive to turn that vision into reality.

Sound like you? Or does the scoreboard show that a little lift in the leadership stakes is in order. While I always underscore that the top business leaders have a top business coach to help them in the leadership stakes, here are some business coaching tips I share with my clients that may give you some inspiration or at least a quick refresher in some of the areas to look at.

You don’t need to be the hardest worker in your business to lead by example… you just need to be the most strategic – having a clear vision of where you are headed, what success looks like and the roads you are creating to get there. Clarity = Power. As a leader, you must know What, Why, How, Who, Where…

You need to know what your building looks like when it’s completed… Yes a business can actually be finished and completed at some point, not dissimilar to a house that began as someone’s dream then gets built and eventually sold and renovated to accommodate a new dream or vision.

100% involvement and 100% inclusion is the key to change. How are you orchestrating your resources, do your people know where they are headed and what success is supposed to look like? What areas are underperforming, are you 100% committed and involved?

Communication is the best change agent of them all. As a leader your communication is crucial to influencing a new result or change. What story are you telling? Is it inspiring for others, does it motivate 100% team involvement? Is the story being retold? The best change agent is the one that inspires the total sum of resources particularly people – inspiration can move a world in any direction.

The development of strong leadership often requires external coaching to provide objectivity, extend the parameters, challenge the status quo and enforce accountability. The development of the leader can bring new thinking, fresh ideas and inspire innovation not just in yourself but also across the team. So if business success is lagging look to yourself first as a primary catalyst for change and remember that the greater your inspiration, through your own Business Coach or coaching, the greater the positive change you will ultimately be able to effect.

My name is Stefan Kazakis and I am based in Melbourne, Australia.

I earned a reputation by becoming one of the most highly regarded Action Coaches in the world. ActionCOACH is ranked by Entrepreneur Magazine as the 16th fastest growing franchise in the world, and in the Top 100 international franchises. This means my clients benefit from my experience and knowledge and I work hard to help each of them become a business success story in their own right.

I’m not interested in promises. I’m interested in guarantees. That’s why I guarantee you a minimum 61% increase in your profits after 12 months.

And this is why St George Bank invited me to be one of their mentors in their highly successful Business Mentor Program.

Creating Business Systems – Preparing Your Business So You Can Take A Holiday

If you find that you’re only ever taking short 2 or 3 day breaks here and there because you are worried that your business won’t cope while you’re away, then this article will shed some light on some key things you can do in the lead up to your holiday so that you can take a decent break to recharge your batteries and spend time with your family.

If you’ve decided that you need a week or two away, then the first thing that you must do in preparation for taking a holiday from your business is to write a list of all the things that you do on a daily, weekly, and fortnightly basis. When you have your list of things that you do, separate it out into two columns and write down all the things that absolutely cannot be done by anybody else, and all the things that with some training and instruction, could be done by someone else. Your next focus is to work on the things that could be done by someone else. Next time you do that task, spend just a little longer doing it, and write down the steps in a checklist.

Once you have the checklists done, choose a team member to perform those tasks and walk them through it first, and then get them to do it on their own and you then check it and provide constructive feedback.

For the things on your list that you deem can only be done by yourself, you need to work out if they can wait while you are away, or decide if they absolutely need to get done while you are away. If they absolutely must be done while you are on your holiday, someone else in your team must do them. If you’re going away for a week or two, I recommend that a month before you go, you should know who will be stepping in to “act” in your position and manage the business in your absence. Its vitally important that one person is appointed to manage your business and oversee the day to day runnings in your absence, so staff and contractors know who is in charge and who they can go to if problems arise, and even if you are contactable, it should only be for emergencies.

Before you go away, you should have a handover session with the person who will be acting and give them clear guidelines as to what they are responsible for, and what decisions they should be making (and not making) in your absence.

You should also let your key customers know that you will be taking a well deserved break and give them the name of the person who will be managing the business in your absence.

Key takeaway: When you’re preparing to go away on holiday and leave your business for more than a few days, you need to make sure that your team have procedures and checklists to do the things that you would normally do and that must absolutely be done in your absence. You should also appoint one person as the “caretaker” of your business so that staff and contractors know who is in charge. Start planning at least 1 month before if you’re planning on going way for a week or two, make sure your key customers know you’ll be out of action and let them know they’ll be in good hands while you’re away.

Kim Morris is a Business Systems Expert and Business Improvement Coach. Kim works with small business owners and entrepreneurs to help them to systemize and streamline their business. The beauty is that Kim uses a unique system that means you as the owner don’t have to do all the systemizing yourself. To find out more about Kim’s propriety system and learn how you can go from being a stressed out, time poor business owner to having an efficient and streamlined business where you can concentrate on what you love doing and not what you have to do, go to [] for your FREE report.